Formal Job Application Letter for the Post of Librarian (Solved)
Are you preparing for your Class 10 or Class 12 English Board Exams? The Job Application with Resume is one of the most scoring formats in the Writing Skills section. Today, we are looking at the twelfth important formal letter topic from our master list: an Application letter for the post of Librarian. Below is a cleanly formatted and fully solved example to help you practice your formal tone and secure a perfect score in your board exams!
Exam Tip: To score maximum marks in the "Content" parameter, your imaginary qualifications must match the job role exactly. For a Librarian post, never write standard degrees like B.E or B.Com. Always mention B.Lib.Sc or M.Lib.Sc (Bachelor/Master of Library Science) and skills in Library Management Software!
Question: Job Application for a Librarian
You are Rahul/Radhika, residing at 21, MG Road, Bangalore. You have come across an advertisement in 'The Deccan Herald' for the post of a Librarian at St. Xavier's High School, Bangalore. Write an application letter along with your detailed resume.
Sample Solution: Part 1 - Covering Letter
21, MG Road,
Bangalore - 560001.
Date: November 6, 2026
To,
The Principal,
St. Xavier's High School,
Residency Road,
Bangalore - 560025.
Subject: Application for the post of Librarian.
Respected Sir/Madam,
With reference to your advertisement published in 'The Deccan Herald' dated November 4, 2026, I am writing to submit my application for the post of Librarian in your esteemed school.
I have completed my Master of Library and Information Science (M.Lib.Sc) from Bangalore University with a first-class distinction. For the past three years, I have been working as an Assistant Librarian at the City Central Library, where I have gained extensive experience in book cataloging, digital archiving, and student assistance. I am highly proficient in modern Library Management Software (LMS) such as Koha and Soul, and I am well-versed in maintaining a disciplined and quiet reading environment.
I am a dedicated professional with a deep passion for books and education. If given the opportunity to serve at your prestigious institution, I assure you that I will manage the library resources efficiently and encourage a strong reading habit among the students.
I have enclosed my detailed resume and copies of my certificates for your kind perusal. I am available for a personal interview at your earliest convenience.
Thanking you.
Yours faithfully,
Rahul Kumar
Enclosure: Resume / Bio-data
Sample Solution: Part 2 - Resume (Bio-Data)
RESUME
- Name: Rahul Kumar
- Father's Name: Mr. S.K. Kumar
- Date of Birth: 14th August 1999
- Address: 21, MG Road, Bangalore - 560001
- Contact Number: +91-9876543210
- Email ID: rahul.librarian@email.com
- Nationality: Indian
- Marital Status: Single
Educational Qualifications:
| Examination Passed | Board / University | Year of Passing | Percentage / Grade |
|---|---|---|---|
| M.Lib.Sc (Master of Library Science) | Bangalore University | 2022 | 84% |
| B.Lib.Sc (Bachelor of Library Science) | Bangalore University | 2020 | 81% |
| B.A. (English Literature) | Bangalore University | 2019 | 78% |
| PUC (Class 12) | Karnataka State Board | 2016 | 85% |
Professional Experience:
- Worked as an Assistant Librarian at City Central Library, Bangalore, from August 2022 to October 2026.
- Key Responsibilities: Digital cataloging, managing book issuance/returns, tracking overdue fines, and organizing monthly reading events.
Technical Skills:
Koha Library Software, SOUL 3.0, MS Office (Excel & Word), and Digital Database Management.
Languages Known:
English, Kannada, and Hindi.
References:
- Mr. V. Prasad, Chief Librarian, City Central Library, Bangalore. (Ph: 9988776655)
- Prof. M. Srinivas, HOD Library Sciences, Bangalore University. (Ph: 9988776644)
Declaration: I hereby declare that all the information provided above is true and correct to the best of my knowledge and belief.
Date: November 6, 2026
Place: Bangalore
Signature: Rahul Kumar
Examiner's Marking Scheme Breakdown (Total 8 Marks):
- Format of Covering Letter (Sender, Receiver, Date, Subject, Sign-off): 2 Marks
- Content of Covering Letter: 2 Marks
- Format & Content of Resume (Bio-data with table): 2 Marks
- Expression (Grammatical accuracy, library-specific vocabulary): 2 Marks