Formal Letter of Enquiry to a Travel Agency for Trip Quotation (Solved)

Are you preparing for your Class 10 or Class 12 English Board Exams? The Letter of Enquiry is a very common and highly scoring format in the Writing Skills section. Today, we are looking at the thirteenth important formal letter topic from our master list: a Formal letter of enquiry to the manager of a travel agency for a quotation for an educational/vocational trip. Below is a cleanly formatted and fully solved example to help you practice your formal tone and secure a perfect score!

Exam Tip: When writing a letter of enquiry for a tour or trip, you must include specific details to make your letter complete. Always mention the expected dates, the exact number of people traveling, and ask for a special discount for students. Listing your queries using bullet points makes it easy for the examiner to read and award full marks!

Question: Letter of Enquiry to a Travel Agency

You are Karan/Kavita, the Secretary of the Excursion Committee of National Public School, Chennai. Write a letter of enquiry to the Manager of Southern Travels, Chennai, asking for a quotation for a 5-day educational trip to Ooty for the students of Class 12.

Sample Solution:

The Secretary,
Excursion Committee,
National Public School,
Chennai - 600028.

Date: November 6, 2026

To,
The Manager,
Southern Travels,
T. Nagar,
Chennai - 600017.

Subject: Enquiry regarding quotation for a 5-day educational trip to Ooty.

Respected Sir/Madam,

We are planning to organize a 5-day educational and vocational trip to Ooty for the students of Class 12 of our school. The proposed dates for the excursion are from the 15th of December to the 19th of December 2026. The touring party will consist of exactly 45 students and 5 accompanying teachers.

As your travel agency has a stellar reputation for organizing excellent student tours, we would like you to arrange the entire trip for us. Before we finalize our plans, kindly provide us with a detailed quotation covering the following aspects:

Transportation: Availability and cost of a 50-seater AC push-back bus.
Accommodation: Details of the hotel (preferably 3-star) with twin or triple sharing rooms.
Boarding: Provision of breakfast, lunch, and dinner.
Itinerary: A day-wise sightseeing schedule including entry tickets to major attractions.
Cost: Total cost per head and the total package cost.

Since this is an educational tour organized by a school, we request you to kindly offer us the maximum possible student discount. Please send the detailed quotation and your payment terms to the address mentioned above by the 15th of November so that we can proceed with the advance payment.

Looking forward to a prompt response.

Thanking you.

Yours faithfully,
Karan
(Secretary, Excursion Committee)

Examiner's Marking Scheme Breakdown:

Format (Sender & Receiver Address, Date, Subject, Salutation, Subscription): 1.5 Marks
Content (Stating the purpose, providing group details, listing specific queries like cost/stay, asking for a discount): 2 Marks
Expression (Grammatical accuracy, formal inquiring tone, clear bulleted structure): 1.5 Marks