Write a word or a phrase or a term which can substitute each one of the following : Chapter 7 - Functions Of Management

Write a word or a phrase or a term which can substitute each one of the following :

One of the functions of management is considered as a base for all functions.

ANSWER:

One of the functions of management is considered as the base for all functions Planning

Explanation:

Planning acts as a base for all other functions in any organisation; that is, it precedes all other functions like organising, directing, staffing and controlling. This is because plans state the objectives, and all other functions are performed in accordance with the laid objectives. Once the plans are made, the roles of other interrelated functions come into play. Thus, planning becomes the basis for other functions of an organisation.

Write a word or a phrase or a term which can substitute each one of the following :

The function of management, which identifies and divides the work of the organization.

ANSWER:

The function of management, which identifies and divides the work of the organisation Organising.

Explanation:

The organising function helps in identifying activities and dividing them according to the defined plans. The actions are divided as per the objectives and this clear division of work is done so as to avoid any duplicity or overlapping of efforts.

Write a word or a phrase or a term which can substitute each one of the following :

A function of management that ensures that actual activities match up to the planned activities.

ANSWER:

A function of management that ensures that actual activities match up to the planned activity- Controlling

Explanation:

Under the controlling function of management, the actual performance is compared with planned performance. If deviations are found, then necessary corrective measures are taken to accomplish the set objectives.

Write a word or a phrase or a term which can substitute each one of the following :

A function where the right people are given the right jobs.

ANSWER:

A function where the right people are given the right job - Staffing.

Explanation:

Staffing is the function of finding the right people for the right jobs. It is an important aspect of management, as it ensures that right people with the required qualifications are chosen for the work. It ensures that the vacancies are filled and always remain occupied.

Write a word or a phrase or a term which can substitute each one of the following :

A function where recruitment, selection, training, development, etc. is done for the people.

ANSWER:

A function where recruitment, selection, training, development etc. is done for the people - Staffing

Explanation:

According to Theo Haimann, staffing involves recruitment, selection, development, training and compensation of subordinate managers. All these activities are done in an organisation from time to time to manage the staff efficiently. Through these activities, motivation of employees’ increases; this further leads to the betterment of the organisation.

Write a word or a phrase or a term which can substitute each one of the following :

A process where managers instruct, guide and communicate with employees.

ANSWER:

A process where managers instruct, guide and communicate with employees Directing

Explanation:

Directing is the process through which a manager instructs, motivates and guides the employees towards achievement of  certain goals and objectives. Directing involves supervision, motivation, leadership and communication.

Write a word or a phrase or a term which can substitute each one of the following :

A function rightly treated as the essence of management.

ANSWER:

A function rightly treated as the essence of management Coordination

Explanation:

Coordination is said to be the essence of management. It binds the employees and their activities to ensure the smooth functioning of the organisation. It is a force that unites the work and efforts of the people of the organisation towards achieving a common objective. Coordination also links the functions of the management.

Write a word or a phrase or a term which can substitute each one of the following :

A process where standards are set, actual performance is measured and corrective action is taken.

ANSWER:

A process where standard are set, actual performance is measured and corrective action is taken Controlling

Explanation:

Under the controlling function of management, standards are set and the actual performance is compared with planned performance. In case deviations are found, necessary corrective actions are taken to achieve the desired objectives.

Write a word or a phrase or a term which can substitute each one of the following :

An end function where the performance is evaluated in accordance with the plan.

ANSWER:
An end function where performance is evaluated in accordance with the plan - Controlling

Explanation:

Controlling is the last function in the management process where the performance of the organisation is measured and compared with the planned performance; in case there are any deviations, corrective actions are taken.

Write a word or a phrase or a term which can substitute each one of the following :

A function of management that brings physical, financial and human resources together for better productivity.

ANSWER:

A function of management that brings physical, financial and human resources together for better productivity Organising

Explanation:

Organising includes identifying the activities that are to be performed and bringing them together to achieve organisational goals. As each task requires resources as well as human efforts for it to get accomplished, the organising function enables coordination and integration of human efforts as well as physical and financial resources for the efficient working of the management.

Write a word or a phrase or a term which can substitute each one of the following :

The function without which planning is meaningless.

ANSWER:

The function without which planning is meaningless - Controlling

Explanation:

Planning without controlling holds no meaning. Once the plans are formulated, it becomes necessary to monitor and evaluate whether the performance is as per the laid plans or not. Controlling ensures that the performance is in accordance with the laid plans.

Write a word or a phrase or a term which can substitute each one of the following :

A management function which decides in advance as to what to do, how to do, when to do and who is to do.

ANSWER:

A management function which decides in advance as to what to do, how to do it, when to do it and who is do it - Planning

Explanation:
Planning is a psychological process of thinking and deciding in advance what is to be done, how is to be done, when is to be done and by whom it is to be done. It is a mental activity in which the manager decides the goals to be achieved and the actions through which those goals are to be achieved.

Write a word or a phrase or a term which can substitute each one of the following :

A function directly related to human beings.

ANSWER:

A function directly related to human beings - Directing

Explanation:

The function of directing is directly related to the human factor of an organisation. Under this function, instructions, guidance, etc., are given to the employees along with taking care of their feelings and emotions. In this way, this function directly deals with human beings.

Write a word or a phrase or a term which can substitute each one of the following :

A management function concerned with ascertaining whether the activities are carried out as per plans and taking corrective actions.

ANSWER:

A management function concerned with ascertaining whether the activities are carried out as per plans and taking corrective action - Controlling

Explanation:

Controlling is evaluating and assessing the progress of the work done. Some specific criteria or standards are set in the planning process. The controlling process evaluates whether the activities are carried out as per the set plans or not.

Write a word or a phrase or a term which can substitute each one of the following :

An orderly arrangement of group efforts to provide unity of action to achieve common goals.
ANSWER:

An orderly arrangement of group efforts to provide unity of action to achieve common goals - Coordination

Explanation:

A person cannot achieve organisational goals alone; rather, a group effort is required to accomplish the objectives of the organisation. So, all people have to work in a team, and this is possible only through coordination. Thus, we can say that coordination unites the efforts of the people of the organisation towards the fulfilment of common objectives.

Write a word or a phrase or a term which can substitute each one of the following :

A process of taking steps to bring actual results and desired results closer

ANSWER:

A process of taking steps to bring actual results and desired results closer together - Controlling

Explanation:

Under controlling, when deviations go beyond the admissible limits, there arises a need for the management to take corrective actions. This is the last step of controlling; it aims at correcting the deficiencies of the organisation so as to bring the desired results closer and ensures that the errors do not occur again.

Write a word or a phrase or a term which can substitute each one of the following :

A function which provides instructions from the top level management to the lower level management.

ANSWER:

A function which provides instructions from the top level management to the lower level - Directing

Explanation:

Directing is one of the functions of management in which instructions flow from the top level to the lower level of management. The function flows downwards along the organisational hierarchy.

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