Formal Illness Leave Letter for Office/Workplace (Solved Example)
Are you preparing for your Class 11 or Class 12 English Board Exams? In the Writing Skills section, examiners often test your ability to write professional correspondence. Today, we are focusing on the third important formal letter topic: a Formal illness leave letter for an office or workplace. Below is a cleanly formatted and fully solved example to help you practice your formal tone and secure maximum marks!
Exam Tip: When writing a sick leave application in a professional or corporate context, always keep it concise. Mention the exact dates of your absence, state that a medical certificate is attached, and briefly mention how your urgent work will be handled in your absence. This shows maturity and logical flow!
Question: Illness Leave Letter (Workplace)
You are Sumit/Sunita, working as a Junior Executive at TechNova Solutions, Chennai. Write a formal letter to your HR Manager requesting an illness leave of three days as you are suffering from severe food poisoning.
Sample Solution:
Sumit Sharma,
Junior Executive (Sales),
TechNova Solutions,
Chennai - 600017.
Date: November 6, 2026
To,
The HR Manager,
TechNova Solutions,
Chennai - 600017.
Subject: Application for three days of sick leave.
Respected Sir/Madam,
I am writing this letter to formally request a leave of absence for three days, from November 6, 2026, to November 8, 2026. I was diagnosed with severe food poisoning late last night, and my attending physician has strongly advised me to take complete bed rest and remain on a strict diet to recover fully.
I have already informed my team leader about my sudden illness and handed over my urgent client follow-up tasks to my colleague, Mr. Ramesh, to ensure that the workflow is not disrupted. I will be checking my email periodically for any absolute emergencies, though I may not be able to respond immediately.
I have attached the doctor's medical certificate and prescription with this application for your official records. I hope to rejoin the office in good health on November 9, 2026. Kindly approve my sick leave for the aforementioned dates.
Thanking you.
Yours sincerely,
Sumit Sharma
Employee ID: TN-4052
Examiner's Marking Scheme Breakdown:
- Format (Sender & Receiver Address, Date, Subject, Salutation, Subscription): 1.5 Marks
- Content (Reason for leave, dates of absence, work handover, medical certificate): 2 Marks
- Expression (Professional workplace vocabulary, grammatical accuracy, formal tone): 1.5 Marks