If you are requested to write a letter of recommendation but
think that he/she is a poor employee/student or if you don't know him/her very
well it is best if you decline. If you feel that you know the employee/student
well it is a good idea to ask for additional information and/or conduct a short
interview with him/her so that you'll have solid information to write in your
letter.
Follow
the business letter format with the exception of the inside
address which you can leave out if it is unknown. Unless the name of the person
is given to you, you should address them as, "To Whom It May
Concern:" Also be sure to include your phone number and/or e-mail so the
reader can contact you with any questions.
Letter
of Recommendation Writing
The first paragraph should start out by stating your relationship to the applicant and how long you have known him/her. You should also state your professional position at the company/school and any additional information about yourself that will help build your credibility as a good reference.
The
second paragraph should focus on building the applicant. It should give an
overview of the candidate and his/her strengths and qualities.
The next
2 to 3 paragraphs should focus on a single quality followed by an example(s) of
how they show that quality.
